School Policy and Code

For Studies At Kothari International School, Pune

Policy Information

    • The School is acting under the authority of the Executive Committee of Sharda Mansukhlal Kothari Charitable Trust and will be referred as KIS.

    • The Principal is the person appointed by the Executive Committee of the trust to assume duties and responsibilities as Principal of the School. The Principal is responsible for the students while in the care of the School, and also includes those to whom any of the responsibilities and duties of the Principal are given by the executive committee.

    • Parents are those whose wards study at the School.

    • The School aims to strike a balance between academic studies, moral, spiritual and physical education and the pursuit of leisure activities. The School is committed to high standards of teaching and care Parents are expected to give their support and encouragement to realise these aims and to uphold and promote the good name of the School, to continue the student’s education at home and encourage the student to maintain appropriate standards of discipline, diligence, punctuality, behaviour, tidiness and cleanliness; and to conduct themselves in relation to the School and its staff in such a manner that a relationship of trust and confidence between the School and the Parents is maintained at all times.

    • A progressive and forward-looking school must initiate and respond to change. It is likely that there will be certain changes at the School during the years when the child is a student of KIS. The grant of admission to the School is made on the basis that, in the interest of the School as a whole, changes may be made from time to time to these terms and conditions, to the size and location of the School, to its premises and facilities, to the academic and games curriculum and the structure and composition of classes and the way the School is run, to the length of school terms and the school day and to any other aspect of the School. Fee levels will be reviewed from time to time and there will be such reasonable increases as the Executive Committee may determine.

    • Decisions taken about all aspects of the School affect the school community as a whole. The School believes that these terms and conditions reflect the traditions and customs, which have existed at independent schools and at this School in particular, over the duration of its existence. The rules given about change, as in para 1.(e), are provided in good faith. They are intended to encourage stability, forward planning and the proper resourcing and development of the School for the benefit of all. Parents will be given reasonable notice, when practicable, of changes that may significantly affect the School Community. Any waiver of the Terms is effective only if stated in writing by the Principal personally. The ethos and principles on which the School is run are reflected in the policies concerning admission, equal opportunities, behavior and discipline, drugs and substances, expulsion and review.

Care And Good Discipline

  • Parents Authority: Parents authorize the Principal and Staff to whom the supervision of students has been delegated while in loco parentis to take and/or authorize in good faith all decisions that safeguard and promote the welfare and proper education of the Students. Parents consent to such physical contact as may be lawful, appropriate and proper for teaching and appropriate to provide comfort to pupil in distress or to maintain safety and good order. (Corporal punishment is not used). As the School provides first aid facilities only, parents consent to emergency medical treatment (including general anesthesia) at a private hospital, as certified by a doctor may be necessary for the safety of the student and if a parent cannot be contacted in time. However, every effort would be made to contact the parent in such circumstances. Parents should consent to the conduct of routine medical examinations by the School Doctor.

  •  Academics: Teachers are the best judge to assess student’s academic strengths and weakness. It is obligatory for the student to follow advice, instructions and do all that is necessary to improve academic performance as required. Parents must also adhere to suggestions made by teachers to ensure their ward’s academic progress and regular attendance.

  • Health: Parents must inform the Principal if the student has any known medical condition/ disability or health problem or is unable to take part in physical education or sporting activities or has been in contact with infectious diseases. The student must not be sent to School if unfit to attend or is suffering from any serious contagious disease. The School will endeavor to look after the Student in the event of any emergency health problem during school hours. However, the School will not be responsible for any consequences that may arise during the course of such emergency treatment.

  • Attendance: The Student is expected to take full part in the activities of the School, to attend on each school day, to work hard to the best of his/her ability and to be well behaved. Parents agree to observe the term/vacation dates, which will normally be published in advance.

  • School Almanac: Each student at the beginning of academic year of the School is supplied with a copy of the School Almanac giving information about the staff and student role, scheduled events, holidays and the School Code of Conduct. All students and parents are required to abide by the code.

  • Student Conduct: Students are expected to behave with respect and good manners to those whom they meet both in School and in the community and to show a proper respect for the environment. The Principal is responsible for the care and good discipline of students while they are in the charge of the School or its staff and for the day-to-day running of the School and the curriculum. Students reprimanded for indiscipline are required to follow the corrective measures on the day it is assigned or as decided by the school discipline committee.

  • Liability: The Principal, Staff, and all other engaged by the School to conduct various School activities, during and after school hours, including out of School activities will take all reasonable steps to provide a safe and a secure environment for all students who participate in its activities. However, the School shall not be responsible for loss, damages for personal injury, sickness, death, or property damage which the student may sustain or which may occur accidentally as a result of his / her participation in School activities. The School is not responsible in any way for any mishaps or undesirable acts of the Student outside the School campus.

Discipline, Rules And Practises

  • Parents Authority: Parents authorize staff and principal Flyers/Brochures to whom the supervision of students has been delegated while in loco parentis to take and/or authorize in good faith all decisions that safeguard and promote the welfare and proper education of the Students. Parents consent to such physical contact as may be lawful, appropriate and proper for teaching and appropriate to provide comfort to pupil in distress or to maintain safety and good order. (Corporal punishment is not used). As the School provides first aid facilities only, parents consent to emergency medical treatment (including general anesthesia) at a private hospital, as certified by a doctor may be necessary for the safety of the student and if a parent cannot be contacted in time. However, every effort would be made to contact the parent in such circumstances. Parents should consent to the conduct of routine medical examinations by the School doctor.

  • Withdrawal: In all cases, except at the end of the Grade 7, a calendar month’s notice must be given before a student is withdrawn. Failure to provide the requisite notice will result in payment (or become adjustable against any balance with the School) of fees for the full succeeding month in lieu becoming due and payable as a debt and may be charged at any time after withdrawal, whether or not the place can be filled.

  • Cancellation: One month fees is payable by the Parent in lieu of notice, if they cancel their acceptance of admission or the student does not join the school.

  • Removal: Parents may be required, following one calendar month’s notice in writing from the School; to remove a student permanently after consultation with the Parents, in the situations written here but not limited to; if the Principal is of the opinion that the student is not making sufficient progress to warrant his/her remaining at the School; or his/her conduct is unsatisfactory and the conduct of the Parents is or has been such that the relationship of trust and confidence which should exist between the School and the Parents has broken down. The School will not be liable to refund any fees to the Parents unless all outstanding dues have been paid in full.

  • Expulsion: The student may be expelled at any time if the conduct of a parent of the student (whether on or off school premises or in or out of term time), the Principal is reasonably satisfied that such conduct has been prejudicial to good order or school discipline or to the reputation of the School or if for some other reason the continued presence of the student is incompatible with the interests of the School. The Principal will act fairly in accordance with the procedures of natural justice and would not expel a student other than in grave circumstances. There would be no refund of fees in these circumstances and all outstanding fees and charges for the Quarter must be paid but fees in lieu of notice would not be charged.

  • Other Events Requiring Notice: To discontinue any extra activity, if any, a calendar month’s written notice is required, failure to give such advance warning will result in payment of full charges becoming payable in lieu. The School may terminate this agreement on one term’s written notice and otherwise under clause 5 (d) and 5 (e) above.

  • Withdrawal: Withdrawal from an educational outstation tour arranged by the school will require a minimum notice period of 7 days and will entail a forfeiture of 75% of the amount payable for the tour.

General Conditions

  • Special Precautions: The Principal must be notified in writing immediately of any court orders or situations of risk in relation to a student for whom any special safety precautions may be needed. A parent may not be allowed to enter the school premises if the Principal, acting properly, considers such exclusion to be in the best interests of the student or of the School.

  • Absence Of Parents: When both parents are temporarily away from their home overnight during term time, half-term or occasional holidays the Principal must be informed in writing of the name, address and telephone number/s for 24-hour contact of a suitable legal guardian or other adult with whom the student will reside when not at School and who is willing and authorized by the parents to accept full responsibility for the student in all circumstances.

  • Concerns/Complaints: Parents who have cause for concern for any matter including matters of safety, care or quality of education must inform the Principal in writing without delay. The Parents and the School will be expected to resolve any dispute between them in co-operation with each other and in good faith.

  • Special Learning Difficulties: The School shall notify parents if a student may need extra support or should be referred to an education psychologist for a formal diagnosis. The School has Counselors and is able to advise parents as to how they may, at their own expense, obtain specialist advice or specialist support; but the School staff is not qualified to make a medical diagnosis of conditions such as those commonly referred to as dyslexia or other learning difficulties. Parents will be asked to withdraw a student if, in the opinion of the Principal, the School cannot provide adequately for a student’s special education needs.

  • Medical Supervision: Before entering the School the student must be immunized against DPT (Diphtheria, Pertussis (Whooping Cough, Tetanus) Poliomyelitis, Hepatitis A & B, TB, and MMR (Mumps, Measles, Rubella). The School requires a medical certificate as to the general health of the student or (where grounds for suspicion exist) make arrangements to test for illegal substances; parents would always be informed. The School Counselor, member of the staff or a medical practitioner acting conscientiously and in accordance with their code of professional ethics, may inform the Principal or a parent in confidence of any matter which in their opinion is material to the safety and well-being of the student and/or others.

  • Confidentiality: The School will take care to preserve the confidentiality of information concerning the student and parents. The parents, however, consent on behalf of themselves and the student to the School (through the Principal as the person responsible), obtaining, holding, using and communicating on a ‘need-to-know’ basis, confidential information which, in the opinion of the Principal is material to the safety and welfare of the student and others, The parents consent to the School’s communicating with any other school or college, which the student attends, or which a parent proposes the student should attend about any matter concerning the pupil or payment of fees, whether or not the information passing is also held in machine-readable form.

  • Examination, Reports And References: The School will register a student for an examination only if the Principal is satisfied that such is in the best interests of the student. Information supplied to parents and others concerning the progress of a student and the character, examination, further education and career prospects of the student and any references will be given conscientiously and with all due care but otherwise without liability on the part of the School.

  • Intellectual Property: The School reserves all rights and interests in any intellectual property rights arising as a result of the actions of a student in conjunction with any member of staff of the School and/or other students at the School for a purpose associated with the School. Any use of such intellectual property rights by a student is subject to the terms of a license to be agreed prior to the use between the student, the student’s parents and the School. The School will allow the student’s role in creation/development of intellectual property to be acknowledged.

  • Photographs And Video Clips: Photographs of student/s will be used in maintaining school records, and/or in the promotion of the School programmes in newspapers, slide shows, or other media. The prospectus describes the broad principles on which the School is currently run and gives some details of its history and ethos. The prospectus is not part of any agreement between the parents and the School and documents supplied in the pocket inside the back cover are not part of the prospectus. Although, believed correct at the time of printing, certain statements may be out of date from time to time. Parents wishing to place specific reliance on a statement in the prospectus should seek written confirmation of that statement before accepting Admission to the School.

  • Safety Drills: It is obligatory for all students to participate in Safety Drills, which the School considers necessary, or as required by law or as expedient to safety and well being of all students.

  • Interpretation: These terms and conditions supersede those in the prospectus and elsewhere and will be construed as a whole. Heading are for ease of reading only and are not otherwise part of the terms and conditions. Any waiver is effective only if given in writing by the Principal personally.

  • Bullying And Ragging: Bullying is strictly prohibited inside the school premises and no such act will go unnoticed or unpunished. The anti bullying committee will regularly review prevention plans, programmes and constantly be very vigilant and proactive.

  • Restrictions On Entry To School: No employee or the Visitor is allowed in the School premises carrying Arms, Ammunition or Explosives that may pose threat to the security of the students. Principal reserves the right to ask any suspicious person to go through the body search by the School Security and may be asked to vacate the school premises.

  • Birthday Celebration: The student can bring small size chocolate/ toffee for their classmates. Cakes or expensive gift distribution is not allowed. The student may wear decent coloured clothes on that day (K-5 only).

  • Newsletter And Magazine: The School Newsletter is published every quarter, provides a continuing dialogue between the home and school. Through the newsletter we will keep you posted about new developments in classroom activities. The newsletter also showcases the talent of our students by publishing poems, stories and artworks created by them. It will also give a complete update about the performance of our students at different platforms and felicitate their outstanding achievements, awards, trophies and other laurels won by our students. The e-newsletter is uploaded on the School’s Website.

  • Meals On Campus: Healthy and nutritious meals are served on the campus. The best quality milk and vegetables are used to prepare vegetarian meals in hygienic kitchens of the school cafeteria. The menu offers wholesome meals including green vegetables as advised by the School Dietician.

  • Transport Facilities:

  • The school offer the transport facility for all students in order to develop community travelling habit amongst the students i.e. the citizen of tomorrow.

  • Parent/Guardian is expected to co-operate with the School by ensuring that their ward traveling by the School Transport reports to the allotted Bus Stop well in time.

  • Students traveling by school transport must maintain proper discipline or else the transport would be withdrawn with immediate effect.

  • Parents/Guardian are expected to show their “Parent Authorization Card” before picking up their ward from the bus stop. In case they fail to do so, the student will be taken back to the School.

  • Due care should be taken not to damage the interiors of the bus.

  • In case of change in permanent address, the same should be informed to the Administrative Officer.

  • A written request from the parent with approval from the School Management is required in case the student needs to be dropped at a different destination.

  • Only bus users will be allowed to use school transport during any School function.

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